Team Secretary - 6 month contract

London (Central), London (Greater)
£25-£28K + excellent bens
17 Oct 2016
21 Oct 2016
Job Title
Team Secretary
Industry Sector
Architecture, Construction, Property
Contract Type
Full Time

Leading real estate consultancy based in Central London is looking for a Team Secretary to support a large team of Partners and Surveyors. Looking for someone sassy, confident with excellent communication and secretarial skills. Must be accustomed to working in a fast paced and social environment.

The role will provide full secretarial and administrative support to a team of 26 which includes 9 Partners and a supporting team of 15 Surveyors.


Key responsibilities:


  • Act as focal point of contact and an efficient liaison between colleagues and internal clients
  • Be the gatekeeper to manage the time of the team - efficiently and proactively organise diary, appointments and travel
  • Assist team in meeting their financial management including invoices, expenses, other invoices, billing etc.
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers
  • Answer telephone and email queries promptly for absent team members
  • Take accurate minutes at meetings when required
  • Provide general office support including faxing, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Ensure equipment, facilities and stationary are maintained to optimum levels at all times
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Organise induction of new team members
  • Lease advisory dictation and formatting of reports when needed

Knowledge & Experience:

  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook. 
  • Must be able to multi-task and manage multiple priorities.
  • Client relationship management skills
  • Excellent business English both written and oral.  Outstanding attention to detail is essential. 


    Ideal candidate must have experience working within a professional services firm ideally within property/real estate sector and have supported large teams in a secretarial capacity.