Office Administrator

£22000 - £25000 per annum
17 Oct 2016
24 Oct 2016
Dylan Coote
Job Title
Industry Sector
Contract Type
Full Time
Office Assistant/Receptionist

£22,000 - £25,000

Russell Square




Our client is a global trade organisation and they have a new opportunity for an Office Assistant with facilites and Reception experience.   





The purpose of this role is to manage and control all aspects of office administration, maintenance and security for the office.

  • Manage housekeeping services by overseeing 3rd party cleaning contractors, suppliers and in-house catering arrangements.
  • Be the first point of contact for facilities managers for issues connected with security, fire, health and safety and maintenance requirements
  • Ensure adherence to health and safety requirements, ensuring appropriate training of fire wardens and first aid personnel and maintaining emergency evacuation procedure.
  • Reception duties from 1pm to 5.30 pm
  • Issue, control and monitor access card distribution.
  • Update internal personnel and tenants for all facility issues.
  • Liaise with function heads for external suppliers to ensure services meet the company needs.
  • Liaise with head office manager to ensure that best practice is implemented across both offices.
  • Process for payment 3rd party supplier invoices.
  • Oversee the use and utilisation of the basement storage area
  • Ensure records and filing are kept for easy access, and updated at all times.
  • Oversee the FM induction of new starters


  • Experience in office administration and facilities management.
  • Good level of expertise using Microsoft Office software.
  • Confidence and assertiveness to achieve goals in a respectful and positive manner.
  • High level of attention to detail.


Our mission: To be the leading Executive Secretarial & Support recruitment consultancy in London, for employers and jobseekers alike. We are passionate about helping people with their future career aspirations.


EQUAL OPPORTUNITIES Morgan Spencer Recruitment is committed to equal opportunities and actively seeks applications from all sectors of the community irrespective of gender, race, colour, nationality, ethnic or national origin, disability, marital status, having responsibility for dependents, age, religion/beliefs, or any other reason which cannot be shown to be justified.


Our REFER and be REWARDED scheme is about recognising and thanking you for telling your friends, family or colleagues about our services and how we could help them. Refer a friend or colleague who is not already registered with Morgan Spencer. If we place them in a permanent role, we will reward you with £150 of gift vouchers of your choice.  Remember there is no limit on the number of referrals you can make, and therefore the rewards you can claim!!!