England, West Yorkshire, Leeds
£20000 - £22000 per annum + Benefits
14 Oct 2016
11 Nov 2016
Cobalt Recruitment
Job Title
Industry Sector
Contract Type
Full Time

Secretary - 33 hours
Based Leeds City Centre
£20,000 - £22,000 and Benefits Package

Our client is a global real estate advisor with an immediate need for a Secretary to support a key business line within the group from their city centre office in Leeds. Your role will be to provide a whole range of secretarial and organisational support to the UK Development & Planning Team, enabling them to execute the firm's strategy and business plan ensuring strong client delivery.

Core responsibilities will include, but are not limited too:

  • Fast and accurate copy and audio typing (min 55wpm)
  • Provide a high level of support in the production of presentations, pitches, reports, proposals in line with the Director's requirements which could include proofreading, creating charts/graphs, managing versions of edits and documents
  • Assist the team in meeting their financial reporting objectives and line management duties, i.e. client docket creation, project costs, invoices, billing, expenses and paper file set up
  • Ensure the team diaries, appointments and travel are efficiently organised
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers
  • Provide general office support including, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Answer telephone and email queries promptly for absent team members
  • Act as focal point of contact and an efficient liaison between colleagues and clients
  • Accurately record diary commitments and business pipeline opportunities on office database, on a regular basis
  • Maintenance of any electronic filing systems/other filing systems e.g. client database/marketing materials, including electronic
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Assist and support on Promaps and Go plans

The appointed candidate will be expected to have experience of the following:

  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
  • Ability to set up conference calls and WebEx's using the required technology (e.g. Cisco phone system, BT WebEx)
  • Excellent business English both written and oral
  • Accurate typing speed of 55 wpm (min)
  • Demonstrable Secretary experience
  • An aptitude for an interest in database management and figures
  • Demonstrate technical competence in areas relevant to the role
  • Experience in putting presentations together in PowerPoint.
  • Experience working in the property sector or financial or professional services firm an advantage, however not essential
  • Use or Workday would be advantageous

We are looking for a proven Secretary who is comfortable working from 10am - 4pm, 5 days a week. You must be a professional and proficient individual who has an ability to build strong internal relationships and enjoys working as part of a team but equally comfortable working alone.



Apply for Secretary

Already uploaded your CV? Sign in to apply instantly

All answers are required


Upload from your computer

Or import from cloud storage

Your CV must be a .doc, .pdf, .docx, .rtf, and no bigger than 1MB

4000 characters left

By applying for a job listed on SecsintheCity you agree to our terms and conditions and privacy policy. You should never be required to provide bank account details. If you are, please email us.