Private PA to UHNW Family
- Recruiter
- SORTED Personal Management
- Location
- Hampstead
- Salary
- £50k+, dependent on experience
- Posted
- 13 Oct 2016
- Closes
- 10 Nov 2016
- Job Title
- Private PA
- Industry Sector
- Private Individual / Family
- Contract Type
- Permanent
- Hours
- Full Time
Senior Private PA required to assist an UHNW family with all of their private affairs. Candidates must have extensive experience working at this level, be extremely organized and efficient but also have a warm and caring nature to fit in with the family and the rest of their team. Based from the husband’s office in W1, there will be frequent visits to their 2 London properties as well as other London locations to complete tasks and on occasion further afield.
Candidates must have experience of overseeing large teams – as well as the London homes, there are other properties overseas all of which are fully staffed and there is a Junior PA working alongside you.
Hours: 8.30am – 6pm, Monday to Friday with some out of hours contact
Location: NW3
Salary: £50k+, dependent on experience
Start Date: ASAP
Interviewing: ASAP
Responsibilities include, but not limited to:
PA support
- Keeping ID up to date including passports/ driver’s licences
- Ensuring invoices paid on time
- Parking tickets and permits
- Maintaining diaries and ensuring all correct and all informed
- Birthdays and gift buying
- Dealing with correspondence including invitations
- Ensuring they are both fully updated and this communicated
- Maintain list of private club memberships, look for new ideas
- Family stationery
- Assisting with art acquisitions/ framing/ insurance
- Assisting with jewellery acquisition/ insurance
Gifts
- Gift reminders, present suggestions, purchasing, wrapping
- Christmas Hampers
- Rosh Hashanah cards and gifts required
- General shopping
Children
- Sourcing tutors, booking dates if needed and arranging payment
- Keeping diary up to date with children’s arrangements
- Things to do on weekends and school holidays
Travel
- Booking holidays
- Logging all travel ideas from the family and working out the best time to go so that they can do the things they want to do
- Liaising with travel agents
- Ensuring holidays run seamlessly by meticulously going through with arrangements and liaising with agents
- Ensuring holidays are a highlight and planning so time is maximised and well spent
Events
- Project managing events as required
- Liaise with event organisers, management of guest lists and invitations etc
Property
- Working with property manager and household staff to ensure houses are well kept
- Point of contact for boat crew / chalet staff
- Working with staff to prepare properties for family visits
- Assisting family with any ad hoc projects that arise
Concierge
- Tickets
- Proactive ideas on things to do – working with Assistant PA
Management of staff
- Annual reviews
- Proactive review of existing support and identification of any updates required of job descriptions/ additional support etc.
- Managing household staff
- Manage Assistant Family PA
- Logging holiday
- Communicating schedules
- Recruitment of household staff including drafting job descriptions, checking market rate for roles, reference checking, contract negotiation
Candidates must be / have:
- At least 3 years’ PA experience
- Very strong administrative skills
- IT skills; Outlook, Word
- Excellent attention to detail
- Efficient and well organized
- Flexible
- Ability to remain calm under pressure
- Quick thinking with lots of initiative
- Confident and thick skinned
- A calm, discreet and unflappable nature
- Well-presented and well spoken
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IMPORTANT
We receive a considerable amount of applications for every position and there is tough competition in the employment market. In order to process your application as efficiently as possible, please note the following instructions when responding:
- Detail your relevant experience in a cover letter and include this on an up to date CV
- Quote your required salary
- Let us know your availability for interview and when you could start
- If you can forward references to us, these can only strengthen your application
The more information you can give us, the more we can demonstrate to the client that you are exactly what they are looking for and send your CV on quickly.
Please note that these instructions apply to ALL candidates and applications that do not meet these criteria may not be considered.
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