Administrator

Location
London
Salary
£9 - £15 per hour
Posted
13 Oct 2016
Closes
10 Nov 2016
Ref
20161013/EF
Contact
Amy Allen
Job Title
Administrator
Industry Sector
Other
Contract Type
Temporary
Hours
Full Time

Administrator
£25000 - £28,000
Central London

 

THE COMPANY:
Our client is a market-leading property and asset management company who developed a reputation for managing many of London’s most iconic buildings and developments.  Due to expansion and winning a number of new business projects they need to gear up their recruitment quickly.

 

THE ROLE:
This is a busy and varied role requiring high volumes of coordination and interaction with clients and across the business while providing flexible and super-efficient administrative support to a specialist team in order to contribute to the success of the team and achieve company goals.  This is a great opportunity for an experienced administrator to really shape their own role and will also offer growth and development while working within a positive and focussed environment.
  • Managing the internal audit process for the department
  • Collating and formatting figures for the monthly finance report
  • Formatting reports and documents from handwritten drafts or tapes, producing pdfs and despatching to clients
  • Collating all elements of the reports including organising production of maps and other appendices
  • To deal with private and confidential issues for the Heads of Departments
  • To arrange meetings, including booking meeting rooms, organising travel and accommodation, and updating diaries
  • To deal with telephone queries from internal/external clients in a professional manner, and take messages where necessary
  • To monitor and maintain the departments’ holiday and sickness records
  • To maintain expenses records for the teams
  • To process monthly fee invoices for the teams
  • To ensure all standard department documents and templates are up to date and adhered to
  • To be the Super User in all IT Applications, such as Tardis, Job Management, and Contact Management
  • To liaise and build relationships with clients and work colleagues
  • The work in a flexible way and as part of the team, and to provide back up to the other team administrators/secretaries to cover absences
  • To be aware of and comply with company and statutory requirements regarding health and safety, fire and hygiene
  • To carry out any other reasonable management requests (i.e. ordering stationery, filing, answering phones, photocopying, typing and general office duties)
 

THE PERSON:
  • Required skills
  • Excellent communication skills, both written and verbal
  • Intermediate/advanced knowledge of Microsoft Office products
  • Excellent organisational skills
  • Excellent time management skills
  • High level of attention to detail
  • Must be a team player who is able to carry out instructions
  • Must be able to work on own initiative
  • Able to work under pressure and to tight deadlines
  • Must be proactive and possess a flexible attitude to work load
  • Accurate typing, with minimum 60 wpm, both audio and copy