Executive Assistant

Location
England, London
Salary
£40000 - £43000 per annum
Posted
12 Oct 2016
Closes
09 Nov 2016
Ref
EXEC ASSIST
Contact
Paul Kelly
Job Title
EA
Contract Type
Permanent
Hours
Full Time

Executive Assistant to Board Member

Executive Assistant: Experienced Executive Assistant / Senior PA required for this demanding role within this global consultancy. This Executive Assistant role will be to support a head of department, Vice Chairman to ensure the efficient coordination of their team and office. This is a busy role involving a very high degree of organisation, extensive diary management, travel and itinerary planning and anticipating the needs VC.

Executive Assistant: You will need to be a polished corporate Executive Assistant who remains clam under pressure. It is essential that you have experience working at board level in a professional corporate environment.

As an Executive Assistant your duties will be:

  • Co-ordinate the complex diary arrangements, including frequent and complex international travel.
  • Proactively manage daily diary arrangements - booking rooms/catering for meetings. Co-ordinating travel between meetings by producing directions/maps to ensure efficient travel.
  • Ensuring HOD has required papers and is on time for all meetings.
    Be the first point of contact for the HOD when out of the office.
  • Liaise with clients and contacts globally often to fit with their time zone.
  • Meet and greet VIP guests.
  • Maintain confidentiality at all times.
  • Monitor the HOD's email inbox and deal with email correspondence.
  • Monitor HOD's incoming post and deal with this as appropriate.
  • Draft correspondence and send on behalf of HOD where required.
  • Screen all telephone calls, dealing with any requests for information on the HOD's behalf where required.
  • Maintain filing system electronically and in Outlook folders.
  • Arrange regular all staff events on HOD's behalf.
  • Assist the HOD in dealing with his personal bookings
  • Provide line management to Fund Management Team Secretaries.
  • Oversight of administration and secretarial functions within the business

Executive Assistant: If this sounds like the right role for you please apply now!