Executive Assistant

Executive Assistant to Board Member

Executive Assistant: Experienced Executive Assistant / Senior PA required for this demanding role within this global consultancy. This Executive Assistant role will be to support a head of department, Vice Chairman to ensure the efficient coordination of their team and office. This is a busy role involving a very high degree of organisation, extensive diary management, travel and itinerary planning and anticipating the needs VC.

Executive Assistant: You will need to be a polished corporate Executive Assistant who remains clam under pressure. It is essential that you have experience working at board level in a professional corporate environment.

As an Executive Assistant your duties will be:

• Co-ordinate the complex diary arrangements, including frequent and complex international travel.
• Proactively manage daily diary arrangements - booking rooms/catering for meetings. Co-ordinating travel between meetings by producing directions/maps to ensure efficient travel.
• Ensuring HOD has required papers and is on time for all meetings.
  Be the first point of contact for the HOD when out of the office.
• Liaise with clients and contacts globally often to fit with their time zone.
• Meet and greet VIP guests.
• Maintain confidentiality at all times.
• Monitor the HOD's email inbox and deal with email correspondence.
• Monitor HOD's incoming post and deal with this as appropriate.
• Draft correspondence and send on behalf of HOD where required.
• Screen all telephone calls, dealing with any requests for information on the HOD's behalf where required.
• Maintain filing system electronically and in Outlook folders.
• Arrange regular all staff events on HOD's behalf.
• Assist the HOD in dealing with his personal bookings
• Provide line management to Fund Management Team Secretaries.
• Oversight of administration and secretarial functions within the business

Executive Assistant: If this sounds like the right role for you please apply now!