Renowned Media Company - Executive Assistant to CEO and Marketing & Communications Director

Location
London (Greater)
Salary
Up to £35,000 dependent on experience
Posted
12 Oct 2016
Closes
09 Nov 2016
Job Title
EA
Industry Sector
Events, Marketing, Media
Contract Type
Permanent
Hours
Full Time

This Insight and Digital Agency, who provide an essential service for some of the world's most Creative Companies, is looking for an Executive Assistant who will offer day-day logistical support to the CEO and Senior Management Team and on occasion to the wider team.  Working in a tight-knit and very successful office, key responsibilities for this Exec Assistant role will be: diary management, book keeping, company payroll and facilities management. This role will focus on PA responsibilities for the CEO and operational running of the company.

PA responsibilities for the CEO including:

  • Diary Management
  • Travel Arranging
  • Compiling and editing of Presentations (Keynote proficient desirable)
  • Minute taking
  • PA support to other Senior Management team, including diary management, when required
  • Organise company meetings including Board, Technical Meeting, End User Forums

Finance:

  • Management of invoices and expenses utilising “Xero” accountancy package:
  • Creating and sending out all invoices 
  • Uploading all company expenses on Xero for payment by Financial Director
  • Reconciliation of company credit card payment

Office Admin:

  • Organise and supervise all of the administrative activities that facilitate the smooth running of an office including:
  • Ordering of stationery & Refreshments
  • Managing filling systems
  • Maintaining the condition of the office and arranging for necessary repairs
  • Arranging regular testing for electrical equipment and safety devices;
  • Ordering of furniture and other non-IT equipment as and when required
  • Reviewing and implementing the company's health and safety policy

Event Support:

  • Support the wider team when needed including organisation of company events


This would suit an Executive Assistant/PA who is a team player, who thrives on working in a busy environment and who can juggle many conflicting priorities at any one time. PA experience is also vital for this role. If this sounds like your dream role, please get in touch ASAP.