Japanese speaking Executive Assistant /PA to MD

Location
England, London
Salary
£40000 - £50000 per annum + bonus and very generous benefits
Posted
10 Oct 2016
Closes
07 Nov 2016
Ref
ID17092016
Contact
Ilona Drob
Job Title
PA
Industry Sector
Other
Contract Type
Permanent
Hours
Full Time

We are looking for an experienced PA/Secretary to provide all round support to MD.

The role includes:

* Diary management including booking client appointments meetings/lunches/dinners, organising room bookings, catering, room set-ups, video-conferencing etc.
* Organising international flights and hotel accommodation, taxis etc within different time zones
* Meeting preparation (liaising with the facilities team re video conferences, set-up of equipment, refreshments)
* Taking minutes of meetings and follow up action list as required
* Producing PowerPoint presentations
* Producing corresponding with internal third parties and internal clients regarding the completion of documentation
* Chasing requested information from financial institutions and then extracting relevant data
* Recording potential business data and providing a statistical summary
* Recording business expenses and submitting information to the accountant
* Managing confidential information

Skills and experience required:

* Fluent Japanese and English (written and spoken)
* Board level PA/Secretarial experience working in banking or financial services
* Knowledge of MS Office programs including Word, Outlook, Excel and PowerPoint
* Excellent organisational, multitasking and prioritisation abilities
* Strong interpersonal and communication skills
* Strong service orientation and proactive problem-solving skills
* Ability to work to deadlines and to accommodate last-minutes changes
* Enthusiasm, positive, can-do attitude and attention to detail