Secretary

Location
England, West Yorkshire, Leeds
Salary
Competitive
Posted
06 Oct 2016
Closes
24 Oct 2016
Ref
AMm127051
Contact
Cobalt Recruitment
Job Title
Secretary
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time

Secretary - 5 days a week with reduced hours
Based Leeds City Centre
Competitive Salary and Benefits Package

Our client is a global real estate advisor with an immediate need for a Secretary to support a key business line within the group from their city centre office in Leeds. Your role will be to provide a whole range of secretarial and organisational support to the UK Development & Planning Team, enabling them to execute the firm's strategy and business plan ensuring strong client delivery.

Core responsibilities will include, but are not limited too:

  • Fast and accurate copy and audio typing (min 55wpm)
  • Provide a high level of support in the production of presentations, pitches, reports, proposals in line with the Director's requirements which could include proofreading, creating charts/graphs, managing versions of edits and documents
  • Assist the team in meeting their financial reporting objectives and line management duties, i.e. client docket creation, project costs, invoices, billing, expenses and paper file set up
  • Ensure the team diaries, appointments and travel are efficiently organised
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers
  • Provide general office support including, photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Answer telephone and email queries promptly for absent team members
  • Act as focal point of contact and an efficient liaison between colleagues and clients
  • Accurately record diary commitments and business pipeline opportunities on office database, on a regular basis
  • Maintenance of any electronic filing systems/other filing systems e.g. client database/marketing materials, including electronic
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Assist and support on Promaps and Go plans

The appointed candidate will be expected to have experience of the following:

  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
  • Ability to set up conference calls and WebEx's using the required technology (e.g. Cisco phone system, BT WebEx)
  • Excellent business English both written and oral
  • Accurate typing speed of 55 wpm (min)
  • Demonstrable Secretary experience
  • An aptitude for an interest in database management and figures
  • Demonstrate technical competence in areas relevant to the role
  • Experience in putting presentations together in PowerPoint.
  • Experience working in the property sector or financial or professional services firm an advantage, however not essential
  • Use or Workday would be advantageous

We are looking for a proven Secretary who is comfortable working from 10am - 4pm, 5 days a week. You must be a professional and proficient individual who has an ability to build strong internal relationships and enjoys working as part of a team but equally comfortable working alone.