Team Secretary

Recruiter
Location
England, London, City of London
Salary
£32000 - £35000 per annum
Posted
06 Oct 2016
Closes
20 Oct 2016
Ref
IB061004I
Contact
Zoe Baskett
Job Title
Team Secretary
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time
We're Recruiting a Temp to Perm - Team Secretary - niche boutique Asset Management Firm - Victoria - £32-£35,000

Team Secretary
Location: Victoria London.
Salary: £32p/a - £35p/a

We are now looking for a Team Assistant / Secretary to primarily support partners in the business. This role will also assist other team members with their administrative needs.

Main responsibilities of the Team Secretary will include:

* Full range of Secretarial duties for Partners, as well as providing support across the whole team working closely with the other Secretary's.
* Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
* Updating and managing schedules and running reports as directed by Partners.
* Audio and copy typing up of reports.
* Completing timesheets for the department on a monthly basis, entering these into the system.
* Dealing with incoming and outgoing mail.
* General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary.
* Provide cover for the other Secretary's duties over holiday periods.
Key attributes and qualifications
* Experience of proactively managing diaries of senior fee-earners.
* Fast and accurate typing (65wpm+), combined with an advanced knowledge of Word, including tables. A sound knowledge of Excel, including utilising basic formulae.
* Able to demonstrate excellent organisational skills, and prioritising workload is essential.
* Dealing with work delegated from several team members at once.
* Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
* Flexible, and able to adapt to change quickly. Self-motivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
* Excellent eye for detail.