Team Secretary

England, London, City of London
£32000 - £35000 per annum
06 Oct 2016
20 Oct 2016
Zoe Baskett
Job Title
Team Secretary
Industry Sector
Contract Type
Full Time
We're Recruiting a Temp to Perm - Team Secretary - niche boutique Asset Management Firm - Victoria - £32-£35,000

Team Secretary
Location: Victoria London.
Salary: £32p/a - £35p/a

We are now looking for a Team Assistant / Secretary to primarily support partners in the business. This role will also assist other team members with their administrative needs.

Main responsibilities of the Team Secretary will include:

* Full range of Secretarial duties for Partners, as well as providing support across the whole team working closely with the other Secretary's.
* Extensive diary management; booking meetings both internally and with clients, and occasionally off site; arranging meeting rooms; and ordering refreshments as and when required.
* Updating and managing schedules and running reports as directed by Partners.
* Audio and copy typing up of reports.
* Completing timesheets for the department on a monthly basis, entering these into the system.
* Dealing with incoming and outgoing mail.
* General office duties to ensure the smooth running of the department including filing, copying, binding, scanning and correspondence as and when necessary.
* Provide cover for the other Secretary's duties over holiday periods.
Key attributes and qualifications
* Experience of proactively managing diaries of senior fee-earners.
* Fast and accurate typing (65wpm+), combined with an advanced knowledge of Word, including tables. A sound knowledge of Excel, including utilising basic formulae.
* Able to demonstrate excellent organisational skills, and prioritising workload is essential.
* Dealing with work delegated from several team members at once.
* Capable of getting things done efficiently and working to tight deadlines, using initiative and common sense.
* Flexible, and able to adapt to change quickly. Self-motivated with a real desire to aid with smooth running of the office and deliver excellent customer service.
* Excellent eye for detail.