Senior Secretary

Location
England, London, City of London
Salary
£32000 - £38000 per annum
Posted
04 Oct 2016
Closes
01 Nov 2016
Ref
2501720/001
Contact
Anneri Conradie
Job Title
Secretary
Industry Sector
Banking / Finance
Contract Type
Permanent
Hours
Full Time

A very exciting opportunity has arisen for a Senior Secretary at one of the world's leading financial institutions based in the City of London. You will be responsible for providing administrative and secretarial support to allocated managers in the Infrastructure department. The Senior Secretary role is responsible for the smooth running of the managers' business activities including travel planning, processing expenses and diary Management.

The Senior Secretary role also encompasses the responsibility of supporting and guiding other secretaries when new to their role and covering secretarial absence.

Senior Secretary Responsibilities:

  • Making hotel and travel arrangements
  • Arranging visas and renewing passports as required to ensure travel arrangements run smoothly
  • Processing consultancy contracts and legal documentation
  • Liaising with consultants, and outside lawyers as directed by manager
  • Providing cover during other Assistants' absences and provide handover notes to ensure a smooth transition
  • Handling Managers' expense claims
  • Ensuring quality management and control
  • Proof-reading and checking documents as and when required
  • Screening Managers' and colleagues' telephone calls
  • Responding to and dealing with external queries
  • Passing on calls to other members of the department as appropriate to ensure appropriate action are taken for any calls
  • Maintain comprehensive filing in various hard copy and electronic systems
  • Managing diaries
  • Arranging internal and external meetings and conference calls
  • Receiving visitors ensuring that each meeting is seamlessly executed
  • Correspondence - obtaining the appropriate sign off on documents
  • Events - organising signing events on behalf of Operations Leader

Your essential skills, experience and qualifications:

  • Fluent English,
  • Excellent written and oral communication skills
  • Secretarial and administrative experience essential
  • Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
  • Knowledge of SAP desirable but not essential
  • At least 55 wpm typing

About you

  • Good organisational skills, proactive and flexible attitude to work essential
  • Ability to prioritise own work and to work on own initiative
  • Good communications skills, including pleasant and efficient telephone manner
  • Attention to detail and eye for accuracy
  • Ability to cope well under pressure
  • Ability to build effective working relationships with clients and colleagues in a multicultural environment
  • Conscientious, reliable and flexible with a professional and helpful attitude
  • Strong team player, with the ability to work highly efficiently and cheerfully
  • Willing to work overtime as and when required
  • Ability to multi-task while remaining calm and professional and a capacity for hard work
  • Excellent interpersonal manner
  • Ability to take on responsibility
  • Excellent time-keeper

About the company:

This international financial institution founded based in London operates as a multilateral development investment bank which uses investment as a tool to build market economies.

This is a great Senior Secretary opportunity to hit the ground running in the Infrastructure team for a leading financial institution based in the City of London.