Bid Co-ordinator and Administrator | London Bridge | Design and Build

Location
London Bridge Station, London (Greater)
Salary
Negotiable
Posted
04 Oct 2016
Closes
01 Nov 2016
Job Title
Administrator
Industry Sector
Creative, Design, Property
Contract Type
Permanent
Hours
Full Time

Bid Co-ordinator and Administrator | London Bridge | Design and Build

I am currently working with a highly successful, design and build company who have a turnover of £150m. They are market leaders and extremely entrepreneurial, only hiring the best talent.  An extremely friendly culture with stunning offices based in London Bridge. This really is a fantastic place to work. I am looking for candidates that are ideally available immediately.

They are recruiting for a bid coordinator and administrator to support the Landlord team. This role requires someone who can work under pressure and to challenging deadlines. The Bid Coordinator will be responsible for gathering and collating tender / bid submission from the landlord team. The role will also provide an administrative support service to the team as and when needed.

Duties:

  • Opportunity to visit sites to familiarise themselves with the project and when necessary attend project meetings as administration support – taking minutes and ensuring on site documentation is appropriate and up to date.  
  • Responsibility for updating the O&M manuals at the end of each project. The Contracts team will issue a sheet containing information from sub-contractors for each section of the job.
  • The Bid Co-ordinator/Administrator will have to chase the sub-contractors for outstanding information, and enter this in to O&M manual, following the correct document structure. This is also then saved on to a disc.
  • The Bid Co-ordinator/Administrator will be required to type minutes from meetings. This will be given to the administrator in either written or audio format.
  • Answering the phone.
  • Filing.
  • Diary management.

Professional Skills & Experience:

  • Ability to demonstrate a strong background in administration and document management.
  • Proficient user of Microsoft office.
  • Experience with using BOX, We transfer.
  • Experience of producing presentation and other documents in InDesign. 
  • Experience working with construction project management software, e.g. ASTA
  • Professional manner & appearance.
  • Experience of working in a fast paced environment.
  • Good typing skills – minutes and reports
  • Industry experience

Personal attributes:

  • Very proactive and organised
  • Tenacious and persistent 
  • Good time management
  • Good communicator & team player
  • Confident in meeting tight deadlines
  • Excellent attention to detail
  • Mature approach to all aspects of work e.g. client engagement

Salary and benefits:

  • Competitive salary between £25 - £30k
  • Benefits (pension, PMI, life & disability insurance)
  • Annual discretionary bonus
  • Ancillary benefits: computer & expenses account 
  • 25 days holiday (of which 3 is reserved for the period between Christmas and New Years) + bank holidays.
  • 3 charity days per annum

Standard working hours are 9am-5.30pm, Monday-Friday. Due to the nature of the role, the jobholder should expect to work additional hours to fulfil the requirements of the role.