Team Assistant - High Profile Property Company

Location
London (Central), London (Greater)
Salary
27-30K + BENEFITS
Posted
29 Sep 2016
Closes
27 Oct 2016
Ref
SMR29916
Job Title
Team Assistant
Industry Sector
Property
Contract Type
Permanent
Hours
Full Time

Responsibilities

  • Deal with clients in a polite, helpful and confident manner
  • Take incoming telephone calls.  Make full and accurate notes of all conversations and ensure that they are actioned or passed on to the appropriate colleague without unnecessary delay
  • Database administration
  • Type reports, letters, minutes, schedules, mail merges, forms etc – transcribing digital dictation
  • Arrange and execute fax transmissions and arrange special post/courier services
  • Ensure all filing is carried out on a regular basis to maintain an up to date filing system
  • Maintain diaries and monitor movements of the team
  • Make appointments and arrangements for meetings, lunches and travel
  • Be aware of current projects to ensure that the best possible service is provided to clients and other internal departments
  • Ability to communicate with others in a professional and helpful manner both face to face and on the telephone
  • Assist Accounts team with basic accounting functions e.g. cashiering
  • Sorting and distributing of departmental post
  • Ordering of departmental stationery
  • Assisting Office Manager and Department Head PA when need arises.

Professional experience and personal skills profile

IT Packages/Systems Used

Word

Excel

PowerPoint

Outlook

Typing speed 50wpm+

Particular Aptitudes/Skills Required

  • 1-2 years’ experience in a secretarial role
  • Have the necessary skills and qualifications to provide an effective and efficient support service to the department.
  • Flexibility, adaptability and a co-operative attitude. Calm under pressure.
  • Good word processing skills and an interest in improving ability. Good standard of English grammar, spelling and takes pride in presentation of work.
  • Dedication, loyalty, diligence and efficiency, punctual with a tidy manner.
  • Well presented, have a clear speaking voice and a good sense of humour.