A talent management consultancy based in Victoria / Hyde Park Corner are looking to recruit a bright university degree educated PA / EA to provide support to the three people from the Management Team.
The position is responsible for coordinating calendars, travel schedules, on-site services and prepare expense reports. This role includes client liaison as you will be a central point of contact.
The ideal PA / EA will possess administrative operations experience on top of great PA background. We are looking for an exceptionally organised self-starters, flexible and resourceful. Ideally we are looking for PA / EAs coming from professional office environment background.
PA / EA duties include:
· Serve as central point of contact for administrative enquiries and for consultants to access specialised services including graphics, production and operations.
· Coordinate travel schedules, both domestic and international for consultants
· Assist with other administrative / operational duties
· Update the distribution list and coordinate regular mailings
· Flag related issues with manager
Onsite Meeting Support
· Maintain calendars including internal meetings, conference calls involving multiple time zones, setting video conferences, and client meetings, ensuring IT equipment is set up and coordinate supplies and catering as needed
· Collaborate with consultants and accounting to open projects and follow up on receivables as needed
· Prepare and submit regular and accurate expense reports and reconcile statements
· Code and submit invoices, prepare check requests
· Prepare/save regular timesheets, showing utilisation time allocated to engagements