Part Time Receptionist/Administrator - based in Vauxhall

We are recruiting for a part time Receptionist for a company that is based in Vauxhall. The role is starting asap and will be fixed term for 12 months. You must have experience in a similar role and be available every day 13.00 - 18.00

Duties:

• Greeting all visitors and clients, taking coats, and ensuring all visitors are signed in.
• Managing the telephone switchboard.
• Booking of meeting rooms and lunches on a computer based booking system and working with the Catering Team to ensure rooms have adequate refreshments at the correct time, and are refreshed between meetings.
• Ordering couriers and booking cars.
• Manage the postal services including sorting incoming post, franking and arranging for all outgoing post, ensuring the franking machine is in credit, and maintaining all supplies required for the postal service.
• Training of temporary / relief staff.
• Arranging cover for lunches and breaks within the secretarial team.
• Maintaining the stationery budget and a network of stationery suppliers to ensure that minimum stock levels are maintained in the office, and that specific orders are placed and delivered promptly.
• Looking after office plants and reception flowers and ensuring that the reception is presented to the highest possible standards at all times. This can include performance management of the cleaning contractors.
• Ensure newspapers are delivered daily.
• Checking invoices against order / delivery forms for services managed by the reception - stationery, taxis, postage, couriers, plants etc.
• Give out fobs and keys to new staff when joining and also maintain stocks of the keys etc.
• Ordering milk, water, tea etc. and cancel milk as and when needed.
• Maintain the key cabinet and ensure all keys issued are recorded on the key management system.

Successful candidates will be contacted within 5 working days