Office Manager/HR Manager

I am recruiting for an Office Manager/ HR Manager for my client who are based in Knightsbridge.

The company is an International financial services company specialising in providing industrial solutions and capital to mid-market companies that are leaders in their fields.The London office is a key location for the company which hosts a number of different functions. Team members from other offices regularly use the London office facilities (meeting rooms and passage desks) and so the successful candidate must have experience in managing offices with a high volume of meetings, be confident and polite but be able to be firm with other team members, and be able to coordinate multiple activities at the same time. The position reports to the chief operating officer, who is not based in London.

The position involves:

• Managing the administrative operations of the London office:
• ­Point of reference with landlords / service providers
• ­Ensuring the reception is appropriately managed and telephones always answered during office hours
• ­Organisation and allocation of meeting rooms for different groups within the office
• ­Organisation of lunches for external guests
• ­Generally responsible for the public presentation of the London office and its facilities
• ­Coordination of relevant contracts (telephone, mobile phones, printer, cleaners etc.) together with central IT and operations staff
• ­Maintaining the usual office consumables and ensuring they are appropriately stocked and accessible
• ­Managing a junior resource, enabling them to develop professionally and take on more responsibility

HR support:-

• ­Induction of new staff members: organising computer, mobile phones, table, lap top. Coordination with compliance department for new joiner packs.
• ­Coordinating collective insurance schemes and discounts available to employees
• ­Presence of employees during office hours, tracking holiday entitlement etc.

Secretarial assistance:-

• ­Receiving and transferring switchboard calls (together with an existing resource)
• ­Supporting other support staff in arranging travel where necessary
• ­Assist in the preparation of monthly expense sheets for employees (together with other support staff), making sure they are filled in, submitted and signed off on time

Requirements:

• Extensive experience as an Office/Operations Manager
• Previous experience within financial services
• Educated to A Level essential, educated to degree level desirable

Successful candidates will be contacted within 5 working days