Paralegal/PA

Paralegal/PA

The Paralegal/PA will join the Contentious Media department

Responsibilities/Duties of the Paralegal/PA

• Preparation of legal documents as required.
• Proofreading and updating documents, using initiative to flag queries
• Creating court bundles and maintaining register of bundles on active matters.
• Researching, analysing and interpreting general business periodicals and professional journals, annual reports etc.
• Preparation of bundles and other legal documents as required
• MQ2 administration - file opening and closing, retainer letters and conflict checks
• Preparation of monthly bills
• Checking for monies on account and to see whether bills have been paid
• Knowledge management - creation and maintaining of precedents
• Typing and amending attendance notes, letters, faxes, presentations and other documents as required, using Microsoft Office and the DMS
• Preparing and sending e-mails to include attaching documents, printing and filing of incoming emails, attachments and confirmations
• Photocopying, faxing and filing
• Liaising with other departments
• To regularly, frequently and accurately maintain and update correspondence and other filing
• Liaising with clients in a timely, professional and courteous manner
• Maintaining client contact details on CRM (Interaction) database
• To work under pressure to meet deadlines with a flexible attitude to working overtime on the few occasions when an urgent transaction may require
• To transcribe audio dictation and copy type letters, memos and reports and to prepare signed correspondence for despatch
• To maintain confidentiality in respect of those matters which are commercially sensitive or secret and only share them with colleagues and others on a need to know basis who are themselves bound by an obligation of confidentiality
• To work with other secretaries/paralegals in the Department with a view to providing holiday, illness and other necessary cover to agreed standards
• Offering assistance to others in the department as required
• Providing support as required by the fee-earners to whom the paralegal PA will report.
• Paginating exhibits/documents.
• Cross referencing exhibits.
• Obtaining land registry and companies house documents.
• Extensive diary management including setting up meetings, liaising with clients and client advisors and Co-ordinating and managing multiple diaries and appointments
• Ad-hoc duties where required, including but not limited to; arranging team social events; BD events for fee-earners; updating InterAction; managing "pending" matters; diarising chasers to clients to return documents or proceed matters
• Assist other departments with PPA duties e.g. bundling as well as providing cover for fee earners diary management, fielding calls and dealing with post

Skills/Experience
• Educated to at least GDL/LPC level (or equivalent) is preferred;
• Previous Paralegal experience in Media or Reputation Department is preferred;
• Dynamic and driven with an ability to work independently with initiative, discretion and confidentiality;
• Excellent organisational skills and ability to prioritise to work to deadlines;
• Resilient and calm under pressure;
• Excellent attention to detail;
• Candidates should have some experience with copy and audio typing (digital dictation) - with a typing speed of around 60wpm;
• Effective oral and written communication;
• Languages skills desirable, but not essential.
• Good team working skills;
• Good research skills;
• Good IT skills: thorough working knowledge of Microsoft Word, Excel, Internet Explorer;

Skills/Attributes
• Excellent attention to detail
• Excellent organisational skills
• Ability to effectively manage own workload
• Ability to communicate effectively with people at all levels
• Ability to work independently and as part of a team
• Personable and confident, able to build relationships with partners/ key stakeholders
• Resilient and calm under pressure
• Adaptable and flexible approach
• Pro-active and takes initiative

For more information please contact Lauren Quarrington