PA to Group Project Director and Project Coordinator

PA to Group Director & Project Coordinator - West London

Client Details

Our client is a very well known, international, successful, leisure and entertainment company

Description

An exciting opportunity has arisen for a PA to support the Group Project and do project support duties for a well known, successful international entertainment company. Your duties will include:

• Extensive diary management on behalf of the Group Project Director
• Inbox management
• Arranging meeting and making sure the Group Project Director is well prepared for meetings with all necessary paperwork and information.
• Booking international travel including flights, arranging visas, accommodation and producing itineraries.
• Prepare and distribute all monthly Development and Executive Board paper information
• Ensure all project contracts, payment schedules and contract synopsis are executed and filed.
• File and manage all hard copies of each Project Book
• Produce and distribute all site due diligence reports to relevant team members and departments
• Source information as necessary to enable the Director to speak/write with authority and full understanding of any issues arising
• Coordinate meeting schedule ensuring all attendees are aware of relevant information
• Consistently maintain accurate, logical files and records
• Demonstrate confidentiality in relation to sensitive information and documentation
• Produce/prepare accurate reports
• Take minutes in meetings
• Arrange off site conferences/meetings/training courses working to a budget
• Ensure that project meetings are coordinated and that minutes are produced which accurately reflect all that has taken place
• Produce PowerPoint presentations
• Track and coordinate all fortnightly reports and budget updates
• Process expenses
• Provide ad hoc PA support to 5 Directors of the Project Management team as and when needed

Profile

The ideal candidate for this role will have:

• Previous PA experience
• Experience of project coordination
• Excellent organisational, multi tasking and time management skills
• Proven ability to meet deadlines set
• Excellent communication and interpersonal skills with the confident to liaise at all levels
• Strong attention to detail
• Be a good team players
• Excellent IT skills - Word, Excel, PowerPoint, Outlook
• Be able to take minutes in meetings

Job Offer

On offer is salary of £30,000 + bonus and benefits package