Training Assistant - US Law Firm

A newly created role, one of our US law firm clients is looking for someone to join the their existing London Training & Development team as a Training Assistant on a permanent basis. 

The primary purpose of the role will be to provide full administrative support to the rest of the team so that they can continue to deliver targeted, high quality and effective training to a growing internal population.

Whilst directly reporting to the head of the department, this role will assist the Training & Development Coordinator on a day-to-day basis with communications, maintaining accurate data, coordinating events, meetings and diaries and generally improving the consistency and coherence of the work through effective organisation and administration.

Law firm experience within a similar position would be advantageous/preferred.

MAIN DUTIES AND RESPONSIBILITIES

Event coordination/administration:

• Booking meeting rooms and liaising with speakers prior to a training event. Agreeing and organising materials, slides, room setup, and equipment and catering and liaising with relevant individuals to ensure everything is set up.
• Sending out calendar invites and reminders to both speakers and delegates
• Helping with setup on the day of each event by meeting and greeting trainers and acting as a point of contact for attendees.
• Attaining attendance verification and feedback from attendees.

CPD/CLE and Learning Management System administration:

• Preparing signature sheets for all events and ensuring everyone that attends, signs in. Logging attendance onto LMS once event has taken place.
• Booking the recording of training sessions so that CLE accreditation can be obtained and working closely with overseas colleagues to ensure all necessary requirements are met. 
• Arranging VC training with colleagues in overseas offices.
• Inputting training attendance whether at internal or external events onto the LMS to keep an up to date and accurate record for both legal and support personnel.
• Uploading internal documents onto LMS and linking to each training course.

Other duties:

• Maintaining filing system both paper and electronic for documents and related materials.
• Dealing with telephone/email requests enquiries 
• Assisting with trainee training programme; relaying feedback post training sessions to tutors
• Regular liaison with Compliance Team to ensure accurate logging of all new starters who have completed online compliance and health & safety training.

SKILLS & EXPERIENCE REQUIRED

• Prior experience of scheduling/diary maintenance/co-ordination of training programmes within a professional services environment
• Prior experience of Learning Management Systems and databases
• Organised 
• Ability to think ahead and manage time effectively
• Personable and reliable
• Able to work as part of a team
• Ability to work under pressure
• Use own initiative 
• Good attention to detail, checking own work
• Accurate spelling, grammar & punctuation
• Good keyboard skills
• Sound knowledge of Microsoft Office; Word; Excel and PowerPoint
• Good telephone manner

This job description is not exhaustive and the job holder may be required to undertake additional duties from time to time to ensure the smooth running of the human resources function.