Doc Controller/Site Sec X 2-BIW- Global Construction

My Client is a Global Construction Company. They are looking for two Document Controllers/Site Secretarys to start a in two Major Projects One West End and One City
The Role
To set up, administrate and manage a thorough document and information control system for the project. To manage all aspects of the day-to-day running and administration of the project office. To provide full administration support to the project team as well as being the main interface for the project with both external and internal contacts.

Key Deliverables
Document control
Set up and configure a document control system, ensuring that it is tailored to suit the needs of the project.
Help manage the information distribution involved in procurement using the document control system.
Maintenance of accurate records of all drawings and other construction documents issued by consultants and contractors through each stage of the project. Process a large number of documents daily, including a thorough QA check, printing and review/ distribution, and electronic forwarding to create an accurate and comprehensive audit trail.
Ensure that an effective internal review loop is maintained so that all documents are properly reviewed by the Project Team.
Ensure that every drawing or other design document is received by the relevant trades and consultants; this involves being a final point check on any distribution marked by the Project Manager or Construction Manager.
Establish from outset a close relationship with the Financial Manager to ensure that the proper procedures are put in place to maintain cost control and contractual integrity of the Project.
To log, distribute promptly and keep updated various instructions from consultants, clients, project managers etc.
To label, log, store and process all sample approvals.
Establish and maintain a Request for Information system, providing reports to the Project Team as necessary.
Communicate to the Project Team the abilities of the document control system and provide training, technical and procedural support for all users.
Liaise with consultants/contractors to ensure that all parties are working to the correct drawings and other design documents, and to ensure that all parties are issuing documents correctly.
Thoroughly police the procedures and standards defined in the project’s protocols and procedures.
Maintain an awareness of the current issues and progress of the project to ensure that documents are continuously prioritised in a way to best suit the Project.
Keep up to date copies of each drawing and other design/ approval documents on site for the use of the Project Team.

Essential skills and qualifications
Advanced knowledge of Document Control
Knowledge of the construction industry processes
Proven planning and process management skills
Attention to detail and accuracy
Methodical approach to duties
Advanced knowledge of Word, Excel and BIW
Good organisational skills
Personal attributes
A confident professional manner
Energetic and flexible team member
Able to work on their own initiative

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