German Legal Secretary

This is a fabulous role for a German speaking Legal Secretary / PA, supporting a charismatic partner and smaller team at this West End based office of a prestigious international law firm. 

In this varied Legal Secretary role you will provide wide-ranging legal secretarial support in this sophisticated and multi-national practice. You will carry out general Legal Secretary duties - general administration, preparing documents, travel arrangements, diary management and expenses as well as providing mentoring to a junior legal secretary. 

As an experienced Legal Secretary you will have worked within an international law firm and will be fully proficient in MS Office, with fast and accurate typing and advanced skills in formatting using Microsoft Word. You will be fluent in German and have experience of using this within a professional environment. Your main responsibilities in this role will include:

• Preparing documents, court forms and other standard forms from templates, as and when required 
• Extensive use of Microsoft Office (Word, Excel, PowerPoint and Outlook, as well as information systems and other technology used by the firm)
• Producing all typed documentation including correspondence via fax and mail, as well as document production, dictation and secretarial services
• You will carry out conflict checks and open new clients and matters on the database system
• You will carry out office tasks including preparation of documents, scanning, photocopying
• You will be responsible for managing expenses and preparing bills
• You will be involved with diary management and schedules including arranging travel and preparing itineraries 
• You will liaise with clients via dealing with telephone calls as well as organising conference calls and meetings whilst maintaining a professional and effective dialogue with clients when required (in the absence of fee-earners) - this gives you a responsibility of providing clients with excellent care and proactively supporting the client services of the firm
• You will also maintain an accurate database of current clients using InterAction
• You will provide assistance during hearings, involving travel when necessary to attend
• You will make good use of your German Language within the office and during complex preparation of travel arrangements and for hearings
• Providing mentoring to a junior legal secretary

This partner travels a great deal but wants to build a strong rapport with his Legal Secretary, so you will be proactive and self-motivated and have great communication skills. This will be a fantastic opportunity to use your business level German in a legal role within a thriving company. The right person for this role will have a positive and flexible attitude and will be professional and committed. You will need to be discrete, and very willing to work for the good of the team as well as having a calming influence to other members during busy times.