PA / Office Manager

PA / Office Manager

London, UK

The Company

Founded in 2009 Lewis Alexander is a unique executive search firm based in London, with activities and expertise covering Europe, Asia and America. We specialise in the luxury goods and creative industries, active in fashion, luxury, art, interiors and digital. A small but growing team currently under ten people, within a boutique environment based in Bond Street, London W1 managed by three directors, MD, Director of Design and an Operations Director.

What we are looking for

We are looking for a PA / office manager with 2+ years experience as a PA. Candidate with experience in executive search would be preferred. You must also have strong upward managing skills.

Key Responsibilities 

• Proactively manage the company managing director to ensure the most efficient use of time focused on medium and long term company goals, businesses development and growth
• Being involved in the full search life-cycle
• Coordinate the diaries of the company director and director of Design
• Manage and screen in-bound all initial company communication acting as the gatekeeper
• Manage Director’s inbox and communication needs, speaking on behalf as and when required
• Manage the internal administration function and reception
• Play a key role in the management of the company database and systems
• Coordinate all reporting, documentation and presentations required
• Maintain and manage an annual industry cross sector calendar of activity reflective of fashion weeks, annual and ad hoc events, Industry awards, trade fairs, conferences and reconcile these with the business development strategy, communications strategy, editorial publication and plan director(s) and their time around this.
• Working with directors to execute quarterly business and team objectives
• For both Directors manage business development activity plan and related communication
• Responsible for organising travel and accommodation needs
• Reporting into and working with the company operations director on key initiatives such as management of the luxury brand index
• Coordinate company directors personal organisation and administration needs to allow his time to be spent more effectively
• Management of company marketing operations including social media, acting as the guardian of brand language, voice and image.
• General office management

Requirements

• Excellent communications and personal skills
• IT literate – Word, advanced Excel, Mac operating systems, email
• Knowledge of fashion, new and established designers, and luxury brands essential. Art, interiors, digital, design, architecture beneficial, but not essential
• Desire to develop and grow professionally
• High level of organization and discipline, with an ability to project manage
• French and or Italian beneficial
• Experience supporting and communication at Director level and above
• Previous experience in executive search, wealth management, or management consultancy is
  preferred