PA to Director

PA to Director 

An experienced PA is required to run the office of a busy Director. This role requires someone super organised, with proven experience as a PA in a fast changing, busy entrepreneurial environment. Familiarity with the contemporary art world would be an asset. This role would suit someone committed to a professional PA career track.

Responsibilities:

• Diary management
• Travel booking for the Director who travels internationally, with complex itinerary management
• Managing the Director’s correspondence and paperwork
• Organising work lists and preparing documents to ensure the Director’s day runs smoothly
• Processing invoices, purchase orders and monitoring and reporting on costs 
• Attend and minute meetings
• Maintain office filing, archiving, and catalogue library for the office
• Personal support duties as required
• Provide administrative support for the Directors artist activities such as:  liaising with artist studios as point of contact regarding projects and consignments; confirming consignment, pricing and general artwork details; prepare and analyse regular sales reports, and other reports as required to artists’ studios; manage and update exhibition sales report and send weekly updates on performance and activity of assigned artists.

Required Experience:

• Proven track record in working as Personal Assistant at Director level
• Experience of maintaining and monitoring complex diaries
• Experience of organising international travel
• Auction house experience would be an asset

Skills, Knowledge and Relevant Qualifications:

• Excellent numeracy and written skills, good eye for detail
• Highly organised with a proven system for tracking information and chasing work in a busy office
• Pro-active work style, high initiative and able to deal with last minute changes and a busy workload
• Active and confident communicator
• Advanced user of Excel and Word, database experience
• Familiarity with the contemporary art world 

To apply send a CV and cover letter stating your experience and current salary in PDF format by clicking the Apply button now. 

Deadline for applications is Thursday 12 Feb 2015

Hours: 10am-6pm Monday-Friday