Executive Assistant (HR, office and legal admin)
- Recruiter
- Amanda Smith Recruitment Limited
- Location
- London (Central), London (Greater)
- Salary
- £25-26K
- Posted
- 06 Jan 2015
- Closes
- 03 Feb 2015
- Ref
- CH003
- Job Title
- Administrator
- Industry Sector
- Travel & Tourism
- Contract Type
- Permanent
- Hours
- Full Time
Executive Assistant
London
Perm £25-26K
Starting ASAP
Our client, an exciting travel holiday rental company is seeking a strong Executive Assistant – EA to join their growing team based in the City.
This role will be reporting directly to the Finance Director and responsible for a full range of administrative activities within the London office – focussing on HR, office and legal administration.
We are searching for someone who has worked in a similar role working as an Executive Assistant – EA, with outstanding organisational and communication skills.
The main duties and responsibilities for this role are:
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Managing the on-boarding and leavers processes – including welcome packs for new starters
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Maintain and update all HR records, systems and policies
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Monitor diaries, arrange meetings, make travel plans and arrange accommodation and expenses
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Organise/schedule board meetings and prepare relevant documentation
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Ensuring all audio/visual equipment is prepared and working correctly prior to bookings
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Manage all office services and infrastructure within the London office
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Arrange corporate and social events (end to end)
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Organise the company inbound and outbound mail delivery
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Provide ad-hoc PA duties to the executive management team
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Produce confidential correspondence, reports etc.
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Produce presentation materials (using packages such as PowerPoint)
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Process and code invoices and expenses (keeping track of expenditure)
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Issue and organise the execution of offer letters, employment contracts on the HR side
You will have proven experience of working in a busy environment with a flexible approach to conflicting priorities and deadlines. You must be able to demonstrate excellent communication skills both verbal and written, with people at all levels and be highly organised.
Successful candidates will be contacted within 5 working days
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