Secretary/Administrator, West End

Well-established boutique niche Commodities firm is looking for a professional and committed Secretary/Administrator to join their team.  Based in the heart of the West End, you will  be the pivotal ‘go to’ person providing support to the small office as a whole

Duties include:

• Ensuring smooth running of office
• First point of contact
• Liaison with both clients & suppliers
• Supporting the MD with financial administration and reporting
• Generating and maintaining internal and external reports
• Being the first point of contact
• Booking travel
• Maintaining a log of employees passports and visas
• Maintaining spreadsheets
• Preparing expenses and other invoices
• Administering IT issues
• Ensuring ongoing compliance
• Responding to MD’s emails and post

Requirements

• Previous office administrative/management/secretarial experience, preferably gained from a small office environment where you are used to juggling several balls!
• Ability to ‘go the extra mile’
• Well-presented and well spoken
• Extremely organised with the ability to anticipate and prioritise work
• Interest in setting up and maintaining administration procedures
• Proactive with the ability to use initiative
• Excellent verbal and written communication skills, ability to build & maintain relationships with clients
• Strong MS Office skills
• Numerate
• Team player