Office Manager / PA

Prestigious auction house based in central London. We are currently seeking a permanent Office Manager / PA.

It is essential that the Office Manager / PA candidate has native standard written and spoken English and intermediate Italian. A good standard of French or Spanish would also be advantageous although this is not a prerequisite. This is a tremendously varied role and requires flexibility, the ability to mulitask and discretion at all times.

The ideal candidate will be proactive and diligent, a quick-thinker and well-presented with excellent communication and organisational skills.

You must be numerate, have a good command of Microsoft Office and be willing to take on responsibilities.

Basic accounting knowledge and previous experience in an Office Manager role would be a distinct advantage.

Main duties include:

• Email management, filtering phone calls, diary management, travel arrangements and other administration.
• Invoicing clients, assisting accountant with basic accounting, petty cash, paying suppliers, processing client payments.
• Preparing shipments, overseeing import and exports, liaising with HM Revenue and Customs and insurers.
• Basic office maintenance (filing, ordering supplies, IT upkeep), and other general office duties.
• Preparing and attending overseas auctions in Milan and Zurich.

We require a candidate with either a university degree or 3 years experience in a similar role. Working hours: 9.30 - 5.30 plus paid overtime.

This is a great opportunity if you are hungry for a challenge and looking for a responsible and varied role in a busy, small and friendly team in a truly International company where you can use your organizational skills and languages. This would be an ideal role for a candidate with a language degree or with interest in the arts.

Due to a high level of interest we will only be able to respond to successful applicants. Due to the nature of this position, the recruiter has requested to restrict applications by location. Only candidates in Europe (EEA) may apply.