Team Secretary (Temp - Perm)

We are recruiting for a Global Engineering Consultancy based in central London. This is an exciting opportunity for a proactive Team Assistant/PA to excel within a forward thinking and busy role. You will have experience of supporting a large team and will be able to hit the ground running, be proactive and like a challenge.

Duties:

• Diary Management
• Audio/Copy-typing
• Minute Taking
• Screening incoming calls (internal and external), dealing with enquiries and requests, taking accurate messages and/or handling them when appropriate
• Email Management
• Arranging complex travel - including flights, hotels and visas within the UK and Overseas.
• Organising/co-ordinating business related events, initiative planning, and event planning
• Assist with initial stages of marketing when required including Bid Proposals and PowerPoint presentations, carrying out background research and presenting findings
• Typing of correspondence as directed (letters, memos, emails, etc.)
• Producing and updating spreadsheets, briefing papers, reports and presentations.
• Organising meetings, both internal and external, ensuring the director is well prepared for the meetings/presentations
• Assisting/covering for other secretaries when the need arises.
• Booking of meeting rooms and catering
• Advising staff/reception of visitor arrivals, meeting and greeting visitors at all levels of seniority, arranging working lunches
• Completing and submitting time sheets and expenses claims for the directors
• Ad hoc duties
• Skills
  This is a temp - perm opportunity and will start immediately, you must be able to interview this week. You will ideally have experience in using InDesign and will be available for an immediate start
  Successful candidate will be contacted within 5 working days