Executive Assistant / Project Secretary
Clerkenwell, London
£Competitive
Fixed Term Contract: Immediate start – End March 2015
Salary Dependent on Experience
About the role
Executive Assistant with solid InDesign skills (or a keen desire and ability to learn) to provide administrative support to a Company Director and his team of architects, engineers and designers
As part of our team of Executive Assistants, you will provide support to a designated Company Director, as well as project directors and project team members in our retail architecture team. Duties include diary management, organising (and sometimes attending) events, booking travel (UK and international), managing expenses, typing correspondence, preparing presentations, co-ordinating and sometimes drafting input to reports and publications, responding to enquiries as well as undertaking various projects as necessary.
You will provide administrative support to the project team maintaining the project contact database, actioning mail items, setting up new projects on our Project Management system, and coordinating project activity for compliance with the BDP design process.
You will also be involved in the coordination of bids, for which you will help to design attractive and informative marketing material.
About you
As well as having strong interpersonal skills, an excellent standard of written and spoken English and proficiency with Microsoft Office packages (Word, Excel and Powerpoint), you will be an experienced user of Adobe InDesign. You will have the ability to organise and manage diverse activities to tight deadlines with close attention to detail, and demonstrate discretion and confidentiality.
You will have achieved recent success in a similar role in a busy office environment, ideally within an organisation engaged in architecture, consulting engineering, property development or design.
Above all you will be unflappable, assertive yet diplomatic, easy to get along with and flexible in attitude.
BDP offers
In return, BDP offers a competitive remuneration and benefits package, great working environment and a healthy attitude to work-life balance.
BDP is an Equal Opportunities Employer.