Team Assistant - Mayfair Boutique Asset Manager

Growing Mayfair based real estate investment bank is seeking an experienced Team Assistant to join them.  The company is a real estate investment bank specialising in institutional property sales, large property financings, sale of existing mortgages, hotel sales and financings, debt placement in the secondary market and corporate finance and capital raising for real estate companies.

Responsibilities:

* Coordinate and schedule appointments, on-site & off-site meetings and conference calls.

* Arrange all business travel/accommodations.

* Process all employee expense reports and track reimbursements electronically.

* Assist in editing and formatting of presentations:  PowerPoint and Word, confident with editing charts, photographs and enhancing documents.

* Printing, binding and managing presentation materials for the office, data entry.

* Maintain extensive property files, status reports and contact databases; collating case studies and doing research.

* Sort, prepare, process and deliver incoming mail, courier items, Fed EX, etc.

* Maintain the postage meter, copy/scanner/fax machine and all other office equipment.

* Coordinate and place catering orders- responsible for all food setup/cleanup for in-house meetings.

* Answer phones as needed and take messages in a professional and cordial manner as needed.

Requirements:

* Advanced computer skills in Microsoft Word, Excel, PowerPoint and Outlook.

* Good Team Assistant experience working within Banking or Asset Management, ideally trade floor experience.

* Professional demeanour and presentation.

* Excellent verbal, written and follow-up communication skills.

* Strong sense of urgency, detail oriented and ability to handle confidential information.

* Organized with ability to effectively prioritize tasks.

* Flexible, team player, ability to work overtime when necessary.

* Ability to work effectively in fast paced environment, under time constraints and meeting multiple deadlines.