PA

Due to expansion, an exciting opportunity has arisen for an experienced and motivated PA to work at an established and successful business and lifestyle management company based in Harpenden (30 minutes on the train from Kings Cross St Pancras).

Source Support has been running for just under 9 years. We provide individually tailored services for our high profile and HNW clients from basic administration to researching / booking holidays, event management and project managing large - scale house refurbishments. Our clients rely on the fact that we are flexible, solutions orientated, knowledgeable, experienced and discreet at all times.

We are recruiting for a high calibre PA to provide efficient and responsive PA support to the Director, helping her to manage and prioritise her time. A large proportion of the varied role will also involve internet research – anything from exotic holidays to dishwashers! It will also include some support to the senior PA’s in the team. On occasion you will also be required to deal directly with clients and work on-site with them and so you must be well presented.

Skills / experience

The ideal PA will be a graduate who has a background of working with HNWI’s / Director’s / C.E.O’s for over 5 years and consider themselves to be a true mix of a business and lifestyle PA.

The PA will have:

• Extensive PA and administrative experience within a fast paced environment
• The ability to work on multiple tasks / deadlines without compromising on accuracy
• Outstanding organisational and time management skills
• The ability to apply creative thinking, attention to detail and common sense in the most demanding of situations
• Experience of dealing with confidential and sensitive information
• An ability to build strong relationships with people at all levels
• Confidence in managing difficult problems and challenging relationships
• Excellent written and verbal English language skills
• Intermediate to advanced MS Office skills
• Flexibility and enthusiasiasm
• A strong work ethic and a high degree of professionalism
• Confidence in working alone at times
• A solid all-rounder happy to roll up their sleeves and get involved no matter how basic or complex the task

Main duties

• Ensure diary commitments, filing and work schedules are managed effectively including producing a daily folder with To Do List, diary, necessary papers etc.
• Project work with a strong focus on internet research
• Ensure the Director is fully briefed on, or prepared for, any upcoming client meetings
• Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Director
• Prepare correspondence on behalf of the Director, including the drafting of general replies
• Manage and maintain the Director’s diary and email account
• Filter emails, highlight urgent correspondence and print and file where necessary
• Respond to client requests as required
• Handle incoming calls - excellent communication and confident phone manner essential 
• Ensure the smooth running of the office to include updating our client information files, general filing, copying and scanning documents
• Liaise with office suppliers and place orders
• Create documents and presentations
• Deal with personal tasks and projects for the Director
• Complete monthly expense claim and collating client hours for invoicing

Please send a copy of your CV along with a covering letter by clicking Apply below.