Team Assistant
- Recruiter
- Next Employment Limited
- Location
- London (City of), London (Central)
- Salary
- From £25000 to £30000 Per Year + plus excellent benefits
- Posted
- 24 Jul 2014
- Closes
- 12 Jan 2015
- Ref
- TA2407
- Contact
- Jay Sullivan
- Job Title
- Administrator
- Industry Sector
- Banking / Finance
- Contract Type
- Permanent
- Hours
- Full Time
Purpose of the role:
Support a team, providing day to day support and coverage on a range of administrative activities.
Key responsibilities:
• General administrative duties: diary management; taking calls; relaying client messages accurately; processing expenses & departmental invoices; updating team calendars and absence management system; arranging conference calls; booking restaurants/taxis; overseeing office stationery and other office provisions
• Coordinating all travel bookings
• Coordinating all aspects of client entertainment/marketing events, including travel bookings and all other logistics to ensure the smooth running of client facing events
• Using online database to retrieve client related documentation; printing/binding documentation as necessary
• Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups
• Assisting with client operations where requested – including meeting arrangements; documentation; formatting presentations
• Sending out marketing and other documentation to clients
• Any other ad hoc request from the team
Person specification:
• Previous experience in supporting a busy team, performing duties outlined above, within a professional organisation
• Educational qualifications that demonstrate proficiency in English language and numeracy skills
• Flexibility in outlook; willing to tackle new challenges with enthusiasm
• Seeks opportunities to take the initiative and provide proactive support to the team
• Efficient and process orientated, to ensure successful management of competing priorities
• Well presented and professional in communicating with all internal and external contacts
Key skills/ competencies
• Proficient user of Outlook and other standard Office programmes (XL/Word/ PowerPoint)
• Adapts to the team and contributes to a collegiate approach to delivering high quality support
• Effective planning and project management skills to take account of multiple priorities
• Manages time effectively
• Monitors own performance against deadlines and objectives
• Focuses on client needs
• Works productively in a high pressure environment
• Handles new situations with innovation and creativity
Support a team, providing day to day support and coverage on a range of administrative activities.
Key responsibilities:
• General administrative duties: diary management; taking calls; relaying client messages accurately; processing expenses & departmental invoices; updating team calendars and absence management system; arranging conference calls; booking restaurants/taxis; overseeing office stationery and other office provisions
• Coordinating all travel bookings
• Coordinating all aspects of client entertainment/marketing events, including travel bookings and all other logistics to ensure the smooth running of client facing events
• Using online database to retrieve client related documentation; printing/binding documentation as necessary
• Helping with general meeting arrangements: room bookings; room set-ups; lunch set-ups
• Assisting with client operations where requested – including meeting arrangements; documentation; formatting presentations
• Sending out marketing and other documentation to clients
• Any other ad hoc request from the team
Person specification:
• Previous experience in supporting a busy team, performing duties outlined above, within a professional organisation
• Educational qualifications that demonstrate proficiency in English language and numeracy skills
• Flexibility in outlook; willing to tackle new challenges with enthusiasm
• Seeks opportunities to take the initiative and provide proactive support to the team
• Efficient and process orientated, to ensure successful management of competing priorities
• Well presented and professional in communicating with all internal and external contacts
Key skills/ competencies
• Proficient user of Outlook and other standard Office programmes (XL/Word/ PowerPoint)
• Adapts to the team and contributes to a collegiate approach to delivering high quality support
• Effective planning and project management skills to take account of multiple priorities
• Manages time effectively
• Monitors own performance against deadlines and objectives
• Focuses on client needs
• Works productively in a high pressure environment
• Handles new situations with innovation and creativity
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