Executive Assistant

Principal Duties & Responsibilities:

• Complex diary management
• Management of travel arrangements (liaising with 3rd party corporate travel agency)
• Minute taking at meetings as requested by President & Group Managing Director and Chairman (Board meeting minutes, Committee minutes etc)
• Daily meetings to discuss on-going work projects with President & Group Managing Director and Chairman
• Liaising with Directors, Non-Executive Directors and all levels of staff
• Working as a team member with other PA’s and office personnel providing adhoc support to other areas where required
• Co-ordinating Corporate Hospitality and keeping up to date records of hosts and client/broker attendees
• Reception and switchboard cover where required
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintaining customer confidence and protecting operations by keeping information confidential
• Preparation of reports and presentations where required by collecting and analysing information
• Provides historical reference by developing and utilising filing and retrieval systems; recording and maintaining meeting correspondence files
• Personal administrative work for President & Managing Director and Chairman
• Processing expenses for the President & Managing Director

Required Skills, Knowledge and Qualifications:

Essential:

 Excellent communication skills
 Organisation Skills
 Word
 Excel
 Outlook
 PowerPoint
 Numeracy skills
 Minimum of 5 years experience required in Corporate environment (preferably Financial Services)
 Shorthand
 Secretarial qualified
 Flexibility
 Strong time management skills
 Travel logistics experience