EA/ PA to Financial Director
- Recruiter
- Next Employment Limited
- Location
- London (City of), London (Central)
- Salary
- From £40000 to £45000 Per Year + plus excellent benefits
- Posted
- 08 Jul 2014
- Closes
- 12 Jan 2015
- Ref
- EAPAFD08
- Contact
- Jay Sullivan
- Job Title
- PA
- Contract Type
- Contract
- Hours
- Full Time
Role overview:
Executive support to the ‘FD, COO and Head of IT
Principal Duties & Responsibilities:
• Complex diary management
• Management of travel arrangements (liaising with 3rd party corporate travel agency)
• Minute taking at meetings as requested (Board meeting minutes, Committee minutes etc)
• Daily meetings to discuss on-going work projects
• Liaising with Directors, Non-Executive Directors and all levels of staff
• Working as a team member with other PA’s and office personnel providing adhoc support to other areas where required
• Co-ordinating Corporate Hospitality and keeping up to date records of hosts and client/broker attendees
• Reception and switchboard cover where required
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintaining customer confidence and protecting operations by keeping information confidential
• Preparation of reports and presentations where required by collecting and analysing information
• Provides historical reference by developing and utilising filing and retrieval systems; recording and maintaining meeting correspondence files
• Personal administrative work
Required Skills, Knowledge and Qualifications:
Essential
Excellent communication skills
Organisation Skills
Word
Excel
Outlook
PowerPoint
Numeracy skills
Minimum of 5 years experience required in Corporate environment (preferably Financial Services)
Shorthand
Secretarial qualified
Flexibility
Strong time management skills
Travel logistics experience
Executive support to the ‘FD, COO and Head of IT
Principal Duties & Responsibilities:
• Complex diary management
• Management of travel arrangements (liaising with 3rd party corporate travel agency)
• Minute taking at meetings as requested (Board meeting minutes, Committee minutes etc)
• Daily meetings to discuss on-going work projects
• Liaising with Directors, Non-Executive Directors and all levels of staff
• Working as a team member with other PA’s and office personnel providing adhoc support to other areas where required
• Co-ordinating Corporate Hospitality and keeping up to date records of hosts and client/broker attendees
• Reception and switchboard cover where required
• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, video conferences, and travel
• Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries
• Maintaining customer confidence and protecting operations by keeping information confidential
• Preparation of reports and presentations where required by collecting and analysing information
• Provides historical reference by developing and utilising filing and retrieval systems; recording and maintaining meeting correspondence files
• Personal administrative work
Required Skills, Knowledge and Qualifications:
Essential
Excellent communication skills
Organisation Skills
Word
Excel
Outlook
PowerPoint
Numeracy skills
Minimum of 5 years experience required in Corporate environment (preferably Financial Services)
Shorthand
Secretarial qualified
Flexibility
Strong time management skills
Travel logistics experience
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