Bid Admin Support Assistant

We have a fantastic opportunity with a leading outsourcing company as a Bid Support Assistant. A role ideal for a candidate with previous reception, administrative or secretarial experience looking to step up their role within an exciting company. As part of the Group Sales Bid Support Team, your role will be to support our Bid Managers and their wider Bid Teams, in the delivery of complex bids.
Working as a first point of contact for logistical support, and specialising in administrative and document management, your role will be to support your team and make sure that they receive an excellent level of customer service. From booking their travel and accommodation, to working on complex bid documents, you will be a key member of the Bid Team(s) you are working with.
Responsibilities of the role
• To act as Lead Bid Support Assistant on a Bid and to have a thorough understanding of the functions and responsibilities of a Bid Support Assistant on a Bid Team
• To book complex travel arrangements including travel and accommodation
• Complex diary management
• To use all Microsoft Office programs to a high standard
• To provide advice to Bid Teams on the creation of their bid documents
• To attend Bid Team meetings as required
• An element of office management such as managing stationery and stock levels and order additional stock when required
• To work with Bid Teams during the initial stages of a bid, and help create the necessary documentation and document management procedures
• Printing, editing and binding documents
• Management of the online document database, including creating, amending and logging of documents and folders
• To work within brand guidelines
• To prioritise workloads based on deadlines and urgency
• To communicate with all members of Bid and Senior Management Teams, both written and orally
• To work alongside the bid team when needed, which may mean having to travel occasionally.
The Person
The successful candidate for this role must be a team player who is capable and calm under pressure. Proven previous experience in a role where you have had to demonstrate flexibility and the ability to multi-task would be an advantage.
In addition, the successful candidate must be able to demonstrate:
• High organisational and administrative skills
• Advanced knowledge of Word, with a proven ability to use and create templates
• Advanced knowledge of PowerPoint
• High attention to detail
• Previous office experience
• Previous experience of working on formatting large documents
• Experience of working to strict deadlines
• Excellent communication skills
• Previous experience working in Bid Delivery or similar environments would be an advantage but is not necessary to be considered for this role
• Accustomed to a lively environment
Successful candidates will be contacted within 5 working days.
Amanda Smith is a leading boutique secretarial and administrative recruitment consultancy with distinctive reputation.